If your organization has decided to move into new office space or other facilities, you want to make sure your entire moving process is buttoned up tightly with little room for error. Regardless of the size of your business, it is important that you are ready for every step of a corporate relocation.
Our team has been handling corporate relocations in Boston for many years so here are a few tips from our office moving experts about how to conduct a stress-free move to a new location.
Start planning your office move far in advance
Like any move, you should leave as much time as possible when you’re planning an office move. If your company is disorganized when it comes to your upcoming move, not only can it be stressful for you and your employees but it could also result in downtime for your business so it’s important to leave as much time as you possibly can to plan and conduct your office move. Depending on what type of business you run, you could also disrupt your customers so it’s important to start planning your office move now.
Find a moving company specializing in office moves
One of the ways that will help alleviate the stress involved in your upcoming office move is to hire a moving company that specializes in corporate relocations and office moves. There could be many more logistics involved in your move including access to office buildings, parking permits, and working with landlords so it’s important you hire movers that understand office moving and have experience in doing so. If you’re conducting a lab move, your moving company may need a heads up on special equipment.
Appoint a team leader for your move
Someone needs to be in charge and take the lead. This is no different than your day-to-day business, you need someone managing the project of moving your office. This could be you or you could appoint someone else. But when you place somebody in charge of your move, make sure they are not already overworked with their regular responsibilities to your company. Choose carefully and make this person the point person for your office move.
Create an extensive office moving checklist
Any move whether it’s residential or corporate has many working parts. But if you are going to move your office and minimize downtime, you’ll need an extensive office moving checklist. You’ll need to move technology, phone systems, furniture as well as conference rooms so it is important that your checklist has everything including vendors that you’ll need to be in contact with, to keep your business running smoothly. If you give your IT company seven days’ notice of your move, there’s a good chance you’re going to run into delays.
Be well acquainted with your new office building
You want to make sure that you spend enough time in your new office location to get acquainted with the building, layout, and how your existing furniture may fit into the new office. You want to do a lot of measuring, photos, and video to make sure moving into your new office does not turn into a catastrophe. The same holds true for ordering new office furniture. If that’s the case, you’ll want to understand exactly how everything will fit in its place.
Ask your landlord or management company about moving policies
Some property owners or management companies will dictate the conditions for your move into their building. That could be the time of day or certain days of the week that moving can take place. You’ll also want to inquire about access to loading docks and elevators and make sure your moving company understands these access points in advance.
Ready to move your office? Humboldt has decades of experience and corporate relocations, laboratory moves and office moving around Boston.